Group Leaders
if you require any further information or guidance please contact the Groups Co Ordinator
Training
This page was produced by u3a to help group leaders. There is a quite a lot of reading so refer to it when you are looking for guidance rather than assuming it all requires reading. Although published in 2014 it is still very relevant and includes sections on Setting up a Group and Participative Learning.
The guide can be found here
Beacon
Beacon is used by some group leaders to manage users within their Group. A group Leader Guide is being produced to assist Group Leaders with using the system,
U3A Insurance Cover Overview and FAQs
Information on u3a Membership Insurance cover can be found here
Emergency Contact Details
The form for capturing members emergency details can be found here
Risk Assessment Template
Group leaders should make sure a risk assessment has been carried out before planned activities are undertaken. Generic Templates produced by the National u3a can be found here.
Minibus Hire Information.
If your group is looking to plan a trip that requires use of the Shipston Link community Minibus, then details on information required and costings can be found here
Copyright Licensing Certificate
A CLA licences facilitate the efficient reuse of content by 12.7 million students and over 9.5 million employees in over 40,000 businesses, schools, and universities across the UK. With over 40 international agreements, CLA provides lawful and simple access to over 8 million print and online publications. Dene Valley has a licence and a copy of the certificate and more information can be found here.
Incident Reporting
When to Report
- Required Cases: Complete a form for any incident during u3a activities that involves personal injury or property damage (even if an insurance claim seems unlikely) and submit to the Dene Valley u3a Secretary for recording and reporting to the National u3a..
- Insurance Mandate: The national Trust must notify insurers of any potential claims as a condition of their policy.
What to Record & Do
- Fill out the Form: Download the current Incident Report Form (Version 4, updated May 2026) from the U3A Advice and Guidance Page. Include the date, time, location, names of people involved, witness details, a description of what happened, and any actions taken.
- Submit to National Office: Email a copy of the completed form to the secretary at DeneValley u3a.
- Retain Records: Dene Valley U3A will keep a copy of the report on file for a minimum of three years, regardless of whether a claim is expected.